Associate Operations Coordination Analyst

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Description

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Organizational Setting and Reporting Relationship

The position of Associate Operations Coordination Analyst is assigned to the Office of the Director General (SPOD) within the Strategy, Policy, and Partnerships Department (SPD). You will be based at our Headquarters in Manila, Philippines.

You will report to designated International Staff and senior National Staff.

Your Role

• As an Associate Operations Coordination Analyst, you will provide operational and coordination support in personnel movements, implementation of staff-related programs, coordination of response to evaluation reports, maintenance of knowledge management and communications tools and coordination of administrative requirements in SPD.

You will:

• Support human resources related activities including (i) coordinating and monitoring personnel recruitment, transfers, resignations/retirements, temporary replacements, and vacancies; (ii) monitoring periodic performance evaluation reports such as end of six-months evaluation, end of probationary period and end of fixed-term appointment; (iii) supporting arrangements for retreat, rewards, staff welfare recreation and other events organized by SPOD (iv) preparing presentations and reports as assigned.
• Help improve internal communications and implement SPD’s communications plan including maintenance of SPD’s intranet and internal hub sites, production of communication materials, and organization of knowledge sharing among SPD staff.
• Help coordinate and finalize management response (MR) to IED reports and monitoring of action plans in the Management Action Record System (MARS).
• Monitor staff compliance with the Time Management System through periodic reminder and coordinate technical issues with the Strategic Workforce Unit and Information Technology Department.
• Help monitor office/space allocation requirements with the Corporate Services Department.
• Initiate improvements in internal coordination and administrative processes for efficiency and guide administrative assistants, temporary staff /contractors.
• Perform other tasks as assigned and reflected in your work plan.

Qualifications

You will need:·

• Bachelor’s degree in social science, human resource management, communications, business administration, or relevant discipline.
• At least 5 years of relevant professional experience.
• Understanding of ADB or similar multilateral development bank’s operational processes related to inter-department coordination and human resource policies.
• Experience coordinating with different offices for high-level meetings, personnel and workspace arrangements.
• Business writing skills for reports and memos aligned with ADB style and usage is preferred.
• Proficiency in collaboration tools for knowledge sharing, including creating presentations.
• Proficiency in spreadsheets, other tracking tools and required information technologies.
• Please refer to the link for ADB Competency Framework for Administrative Staff level 6.

Source: https://www.adb.org/careers/240860

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