Assistant Reporting Accountant

Job Description

At IPS, we apply our knowledge, skills, and passion to make a difference in the lives of people, solving complex challenges related to life sciences. We are looking for a dedicated Assistant Reporting Accountant to join our talented team at our office located in Birmingham, UK.

In this role, you will provide administrative support to our Accounting functions relating to assigned projects as directed by the Project Controller which will include accounts receivable, expenses, cashflow controls, accounts payable, job costs, and earned value analysis.

What You’ll Do

• Follow up with vendors and suppliers for correct accounts payable documentation and payment information.
• Actively manage project cashflow with Project Managers
• Accounts Payable entry.
• Obtain releases of retentions from all suppliers and subcontractors for the previous month’s payment before issuing checks for further payment. 
• Maintain log on progress payments and release of retentions.
• Maintain an ongoing record of retainage being held on subcontracts/vendors. 
• Review contracts for the release of retainage and notify the Project Manager of any upcoming releases. 
• Assist in retainage billings. 
• Monitor special payment arrangements to ensure that time-sensitive payments are made on time.
• Set up jobs and contracts in Timberline, which includes entering and managing budgets based on approved schedule of values
• Enter owner change orders, changes to estimates, subcontracts, subcontractor change orders, and purchase orders.
• Work with project managers to provide and update cost and value management on projects
• Manage the inputting and payment scheduling of all incoming invoices, both for projects and for the general management of the business.
• Administer systems for expenses and contractor payments to ensure smooth and accurate recording, processing, and payment
• Make payment collection calls and provide payment collection information to management.
• Assist project manager with collection efforts to ensure timely payment from clients.
• Work effectively and efficiently, with a helpful and friendly attitude of service to all
• Work in conjunction with all levels of the organisation including owners, project managers, and project control functions as directed by the project controller.
• Any other related task within the scope of the role, as directed by the project controller.

IPS offers exciting growth opportunities! Come join a caring, nimble team that delivers world-class designs for our pharmaceutical clients and take your career to new heights.

Qualifications & Requirements

• Accounting experience.
• Excellent organisation skills and the ability to manage multiple assignments simultaneously.
• Excellent skills in managing internal and external key contacts
• Proficiency in Microsoft Office, including Excel.
• Good communication skills and phone manners.

Preferred Qualifications

• Degree level education.
• 1-3 years of Administrative experience including AR/AP responsibilities.

About Us

IPS, a Berkshire Hathaway Company, is a global leader in developing innovative business solutions for the biotechnology and pharmaceutical industries. Through operational expertise and industry-leading knowledge, skill, and passion, IPS provides consultancy services, architecture, engineering, project controls, construction management, and compliance services that allow clients to develop and manufacture life-impacting products.

Its newest acquisition, Linesight, specializes in cost, schedule, risk, program, and project management services in various market sectors, including data centres, life sciences, and high-tech industries. With the addition of Linesight, IPS has over 3,000 professionals in over 45 offices across 17 countries in the Americas, Europe, Asia Pacific, Southeast Asia, Australia, and the Middle East.

Specialties

Process Architecture, Process Design, Engineering, Construction, Commissioning, Qualification, LEAN Project Delivery, Strategic Master Planning, Energy Conservation Management, Project Controls, Program/Project Management, Operations/Logistics Strategy and Planning, EPCMV and Staffing Services.

All qualified applicants will receive consideration for employment at IPS without regard to race; creed; colour; religion; national origin; sex; age; disability; sexual orientation; gender identity or expression; genetic predisposition or carrier status; veteran, marital, or citizenship status; or any other status protected by law. IPS is proud to be an affirmative action and equal opportunity employer.

Attention Search Firms / Third-Party Recruiters: IPS is not seeking assistance or accepting unsolicited resumes from search firms for employment opportunities with IPS. Regardless of past practice, all resumes submitted by search firms to any employee at IPS via email, the Internet, or directly to hiring managers at IPS in any form without a valid written search agreement in place for a specific position will be deemed the sole property of IPS, and no fee will be paid in the event a candidate is hired by IPS as a result of the referral or through other means.

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