Asset Information Officer

Job title:

Asset Information Officer

Company

A2Dominion

Job description

Asset Information Officer – Building & Fire SafetyReports to Programme Manager – Data & PerformanceDate effective 02/09/2024 Salary Band 6Type: Fixed Term Contract. Full time (35 hours per week)Location: Ealing – Hybrid workingAbout usWe’re a UK housing association committed to a new vision – providing homes people love to live in.With over 38,000 homes in management across London and southern England, we provide a wide range of homes for social, affordable, and private rent, specialist housing services, as well as homes for sale and shared ownership.Our 70,000 customers have diverse backgrounds and levels of income and we’re here to provide all of them with homes that are safe, high quality and sustainable. And with social housing roots going back eight decades, we continue to ensure that every penny of profit we make is reinvested into our charitable social purpose – delivering more homes and better services for customers.We’re also members of the G15, a group of leading housing associations that work together to house one in ten Londoners and tackle the housing crisis.About the roleThe business has a defined approach to the strategic management of its property portfolio, ensuring that performance is optimised, improving the quality and range of propositions, as well as increasing the financial performance of the organisation, ensuring the values of the business are never compromised.The Building and Fire Safety Teams are responsible for a large proportion of fire risk programmes within A2Dominion’s portfolio including detailed inspections, cladding remedial works, fire door replacement and other fire or building related repair works. includes the creation of a new Building Information Register as part of the Building Safety Act 2022.Reporting to the Programme Manager – Performance & Data, this role will manage a variety of data and systems, to develop collaborative solutions in line with evolving business needs and to be a catalyst for driving business process improvement.The post holder will carry out all administrative duties to support Fire Safety and Building Project teams with their finance management, data analyst reporting and to ensure all KPIs and regulatory requirements are achieved and/or exceeded. They will have an eye for detail and an ability to see the picture behind the numbers.The officer is expected to play an important role in supporting the delivery of major projects, the building and fire safety asset register by going the extra mile to research accurate building information. The role will also assist with programme management in reporting and monitoring on the performance of the planned programme of remediation and regeneration work for A2Dominion’s building portfolio and ensure appropriate compliance requirements throughout the duration of the programme are met.They will need to coordinate the information we receive from our various stakeholders and build and maintain those relationships to ensure excellent data quality and timely reporting.Across both business areas we are looking for a hard-working individual, motivated by innovation and enthusiastic about developing and implementing new tools to improve our asset intelligence, reporting and enhance our understanding of performance. We require tech savvy individuals, with strong business acumen, experience with project management tools with the flexibility and agility to deliver.Some Key responsibilities:– To provide high-quality property management services by performing administrative activities as needed and meeting tight deadlines efficiently.
– To acquire data from primary or secondary data sources and maintain databases in line with business requirements.
– To manage and maintain the correct allocation of assets to properties and assets to maintenance contractors ensuring that supplier and contractor systems are robustly reconciled.
– To be responsible for liaising with both internal and external stakeholders to ensure data and processes are fit for purpose.
– To assist in and support the provision of internal consultancy services providing high levels of customer service to all customers.
– To be responsible for monitoring and reporting on the condition, relevance, and quality of data and take appropriate steps to research, resolve conflicting data and errors.
– To maintain and improve a range of dashboards that measure performance and progress.
– To lead with the design and implementation of mini-projects and service improvement activities.
– To interpret data, analyse results using statistical techniques.
– To insist on adequate programme control in any projects being worked on, embedding quality e-document management and version control of all actions or projects.
– Assist by acting as the default programme management office for fire associated projects, providing adequate administrative support for both Building and Fire Safety teams.
– To proactively work with all stakeholders to identify opportunities for reducing costs and improving service delivery through analysis of data and information.
– To manage the buying process for both Building and Fire Safety teams.
– To maintain, report and forecast planned expenditure.
– Provide all stakeholders with relevant financial models and updates.More about you:– Degree level qualification.
– Experience of utilising systems and complex data sets to identify trends and opportunities.
– Experience in creating Data models to measure performance and analyse information.
– Ability to design and implement tools and dashboards to present property performance.
– Ability to service and maintain stock data with expertise in analysis and employing big data to improve asset intelligence.
– Knowledge of IT project management and delivery principles.
– Minimum of advanced level MS Excel, including pivots and manipulating large complex datasets for reporting.
– Excellent verbal and non-verbal communication skills and ability to engage effectively with stakeholders across the business.
– Ability to coordinate large datasets and professionally present information to a high level.
– Ability to autonomously manage ad-hoc projects on tight deadlines.
– Experience of building relationships to achieve a shared objective managing people and/or teams either directly or indirectly.
– Demonstrate drive and determination, ability to manage own workload, prioritise and meet deadlines.

The top three behavioural competencies as indicated below will be assessed at interview:Competency Essential
Influential
Future focused x
Engaging
Resilient x
Performance focused xChoosing us is easyAs an employee of A2Dominion, we want you to feel rewarded and have a choice of flexible benefits, salary exchange benefits, and rewards and discounts that work for you, wherever you are in your life.We offer a wide range of staff benefits. For this role, these include:25 days’ holiday (Plus Bank Holidays) (pro rata)
Up to 8% contributory pension
Flexible working
Investment in your learning and development.In addition, all permanent and fixed-term employees receive a generous annual allowance of up to £300 to use towards health and lifestyle benefits for both you and your family.We also operate a Cycle to Work Scheme whereby employees have access to cycling equipment throughout the year and can pay via monthly salary deductions.Whatever the role, we want you to bring your knowledge and experience to play your part in improving people’s lives.If you require a reasonable adjustment during the recruitment process, please contact our Talent Team to request: resourcing@a2dominion.co.ukA2Dominion Group is a Disability Confident Employer which means that we are committed to employing disabled people and will actively look to attract and recruit disabled people, provide a fully inclusive and accessible recruitment process, offer an interview to disabled applicants who meet the minimum criteria for the job, be flexible with assessing people so disabled applicants have the best opportunity to demonstrate that they can do the job, make reasonable adjustments as required.At A2Dominion Group, we recognise the positive value of diversity, promote equality and inclusivity in our hiring processes. We always aim to recruit the person who is most suited to the job and welcome applications from people of all backgrounds – men and women, people of all ages, sexual orientations, nationalities, religions, and beliefs.Meeting the role requirementsWe recognise that some people will only apply for a role if they meet 100% of role requirements. If this sounds like you, we’d still encourage you to apply and also to arrange a call with one of our recruitment team to discuss your application further at resourcing@a2dominion.co.ukA2Dominion is proud to be a family friendly employerEveryone is welcome at A2Dominion Group. We know that equality, diversity, and inclusivity make us better. We embrace the unique contributions of our people and seek to create a workplace where everyone feels like they belong. Find out why our people love working with us.Join us at A2Dominion, where your expertise will be integral to our recovery journey, creating lasting positive changes in the lives of our customers. If you possess the right motivation and drive to contribute to our recovery and change initiatives, we invite you to apply and be a crucial part of our team.

Expected salary

Location

Ealing, West London

Job date

Sun, 18 Aug 2024 05:57:52 GMT

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