
The Church of Jesus Christ of Latter-day Saints
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The Administrative Assistant supports the AEC department in delivering construction projects efficiently and in alignment with organizational standards. This role involves providing senior-level administrative assistance, ensuring project documentation compliance, managing budgets, and facilitating smooth project workflows.
- Provide proactive administrative support to the project management team to improve safety, quality, and processes.
- Prepare and process project documentation, including approvals, invoices, drawings, and correspondence.
- Assist in budget preparation, monitoring project finances, and advising on deviations.
- Compile and analyze complex data for memos, reports, spreadsheets, and presentations.
- Collaborate with Finance and Legal teams to ensure documentation compliance and support audits.
- Manage project information, maintaining knowledge of protocols and ensuring compliance.
- Arrange meetings and events, including organizing travel and refreshments when needed.
- Attend project meetings, take minutes, and follow up on action items to ensure deadlines are met.
- Draft monthly project reports for managerial approval.
Required:
- High School Diploma or equivalent.
- Minimum 4 years of administrative experience, preferably in a construction project environment.
- Proficiency in MS Office (Word, PowerPoint, Excel, including Pivot Tables) and advanced software use.
- Strong skills in communication, problem-solving, prioritization, and project coordination.
- Ability to adapt processes, resolve complex problems, and anticipate project needs.
Preferred:
- Bachelor’s Degree.
- Knowledge of organizational structure, construction project processes, and compliance policies.
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- A3 Glory Park Avenue , High Wycombe, Buckinghamshire , HP10 0DF, GB
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