Administrative Support Specialist – Direct Hire, Full time

Job title:

Administrative Support Specialist – Direct Hire, Full time

Company

TES Staffing

Job description

Administrative Support Specialist – Direct Hire, Full time
Pay: Starting at $45k, will increase based on skill set
Benefits: Full medical benefits package (including dental and vision), PTO, 13 paid holidays, 401k, and life insuranceLocation: Rochester, New York
Are you ready to be part of a dynamic, creative team that values collaboration, passion, and adaptability? TES Staffing is searching on behalf of our client, a privately owned commercial interior design firm, specializing in design and space planning, installation and project management, and architectural solutions. The culture is rooted in commitment to excellence, reliability, and innovation. This company celebrates teamwork and empowers each team member to showcase their strengths and achieve remarkable goals.
What Sets Us Apart
The difference here is in the experience. While products and budgets are vital to any project, our client focuses on delivering an inspiring and seamless experience for every customer. Building strong relationships is at the core of what they do.
About the Role
TES Staffing is seeking a versatile and detail-oriented Administrative Support Specialist to join the team in Rochester. This isn’t your typical admin role—it’s an opportunity to combine hands-on administrative support with elevated responsibilities, such as quoting, accounts payable/receivable (AP/AR), and even marketing assistance.
If you thrive in a fast-paced, team-oriented environment, love tackling a mix of tasks, and have a knack for organization and creativity, we’d love to hear from you!
Key Responsibilities
Your responsibilities will include, but are not limited to:

• Client Relationship Management: Maintain professional and positive communication with customers to ensure high levels of satisfaction and loyalty.
• Quoting and Budgeting: Create and manage budgets and quotes with precision, using relevant software tools.
• Quality Assurance: Uphold company quality standards in all products and services.
• Time Management: Prioritize and manage schedules, projects, and office systems effectively.
• Accounts Payable/Receivable:

• Process invoices, match purchase orders, verify approvals, and ensure timely vendor payments.
• Generate and send customer invoices, monitor accounts for overdue payments, and maintain accurate transaction records.
• Administrative Support:

• Answer phones, manage walk-in inquiries, and provide pricing and product information.
• Organize files, schedules, and office documentation.
• Prepare materials for meetings, presentations, and events.
• Marketing Assistance (dream skill set):

• Create and manage social media posts.
• Assist with marketing campaigns and creative projects.
• Design PowerPoint presentations and Excel reports.

Qualifications
To succeed in this role, you should have:

• Experience: At least two years in a similar role, preferably within a related field.
• Technical Proficiency: Strong skills in Excel, Outlook, and CRM software. Familiarity with basic accounting principles and AP/AR processes.
• Communication: Excellent verbal and written communication skills.
• Organizational Skills: Ability to manage multiple priorities in a fast-paced environment.
• Creativity: A flair for design and marketing support is a bonus!
• Professionalism: Positive attitude, discretion with sensitive information, and a team-player mindset.

Why Join Us?

• A supportive and collaborative work culture that values every team member.
• Opportunities to grow and learn across diverse responsibilities.
• A chance to make a meaningful impact in a creative and dynamic industry.

If this sounds like the perfect role for you, we can’t wait to meet you!

Expected salary

$42000 – 50000 per year

Location

Rochester, NY

Job date

Thu, 16 Jan 2025 23:40:22 GMT

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