Job Posting

Important Recruitment Information for this vacancy

Job Posting closes: Open Until Filled

Agency Information: Kansas Office of Veterans Services

Kansas Veterans’ Home

1220 WWII Memorial Drive

Winfield, KS 67156

www.kovs.ks.gov

About the Position

Who can apply: Internal and External Candidates who meet the minimum requirements

Classified/Unclassified Service: Classified

Full-Time/Part-Time: Full-Time

Regular/Temporary: Regular

Work Schedule: Monday – Friday, 8:00 a.m. – 4:30 p.m.

Eligible to Receive Benefits: Yes

Veterans’ Preference Eligible: Yes

Search Keywords: KOVS, KVH

Compensation: $20.13 – 25.05 (Pay Grade 25)

• Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

The Administrative Specialist is a key support role within the nursing department, responsible for ensuring smooth operational coordination across staffing, transportation, and external care appointments. This position manages staff schedules, monitors timekeeping, and actively contacts internal and agency partners to fill coverage gaps. This position manages transportation logistics and oversees the tracking and planning for all external medical appointments.

Success in this position requires strong leadership, excellent organizational and problem-solving abilities, and outstanding interpersonal communication skills, both written and verbal, as well as proficiency in computer applications and scheduling systems.

Job Responsibilities may include but are not limited to the following:

• Provide clerical assistance to the Director of Nursing, including filing, data entry, and report preparation.
• Maintain confidential records in compliance with HIPAA and regulatory standards.
• Distribute materials and collect documentation from staff and external providers.
• Use electronic health record systems to support care coordination and interdepartmental communication.
• Create and manage nursing staff schedules using electronic scheduling tools.
• Coordinate time-off requests, emergency staffing, and agency staffing support.
• Communicate schedule changes to staff and leadership.
• Prepare and distribute daily nursing assignment worksheets upon approval.
• Maintain staffing records and forms in accordance with regulatory requirements.
• Monitor and verify nursing staff timekeeping for accuracy and ensure timely submission of timesheets and resolve discrepancies.
• Collaborate with HR to ensure labor policy compliance and reporting.
• Align transportation logistics with resident care plans and oversee tracking and planning for external medical appointments.

Contact the recruiter listed below for a full position description.

Qualifications

Minimum Qualifications:

• Two (2) years of experience in general office, clerical, and administrative support work. Education may be substituted for experience as determined relevant by the agency.
• Be free from conviction of a criminal offense that prevents employment with the Kansas Veterans’ Home.

Preferred Qualifications:

• Associate degree, or higher
• Two (2) years of administrative experience in a healthcare setting
• Familiarity with electronic scheduling systems and electronic health records
• Strong interpersonal communication and customer service skills
• Excellent written and oral communication skills
• Ability to multitask and prioritize in a dynamic environment

Post-Offer, Pre-employment Requirements:

• Must take and pass a drug screening within 24 hours of being offered the position.
• Obtain a Kansas Tax Clearance Certificate (Request yours here.)
• Pass a criminal background screening.

Recruiter Contact Information

Name: Shelley Fisher

Email: Shelley.Fisher@ks.gov

Phone: 620/705-6222

Mailing Address: 1220 WWII Memorial Drive, Winfield, KS 67156

Job Application Process

First Sign in or register as a New User.

Complete or update your contact information on the Careers> My Contact Information page. *This information is included on all your job applications.

Upload required documents listed below for the Careers> My Job Applications page. *This information is included on all your job applications.

Start your draft job application, upload other required documents, and Submit when it is complete.

Manage your draft and submitted applications on the Careers> My Job Applications page.

Check your email and My Job Notifications for written communications from the Recruiter.

Email – sent to the Preferred email on the My Contact Information page

Notifications – view the Careers> My Job Notifications page

Helpful Resources at jobs.ks.gov: “How to Apply for a Job – Instructions” and “How to Search for a Job – Instructions”

Required Documents for this Application to be Complete

Upload these on the Careers – My Job Applications page

Transcripts

DD214 (if you are claiming Veteran’s Preference)

Helpful Resources at jobs.ks.gov: “How, What, & Where do I Upload Documents”

Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job offer for a State job, are required to obtain a valid Tax Clearance within ten (10) days of the job offer. A Tax Clearance can be obtained through the Kansas Department of Revenue who reviews individual accounts for compliance with Kansas Tax Law.

If you have a missing tax return(s) or you owe taxes to the State of Kansas, please know that the Kansas Department of Revenue will work with you. The Kansas Department of Revenue can set you up on a payment plan to receive a Tax Clearance so you can get a job working for the State of Kansas. The Kansas Department of Revenue can be contacted at 785-296-3199. Kansas Department of Revenue – Tax Clearance Frequently Asked Questions

How to Claim Veterans Preference

Veterans’ Preference Eligible (VPE): Former military personnel or their spouse that have been verified as a “veteran”; under K.S.A. 73-201 will receive an interview if they meet the minimum competency factors of the position. The veterans’ preference laws do not guarantee the veteran a job. Positions are filled with the best qualified candidate as determine by the hiring manager.

Learn more about claiming Veteran’s Preference

How to Claim Disability Hiring Preference

Applicants that have physical, cognitive and/or mental disabilities may claim an employment preference when applying for positions. If they are qualified to meet the performance standards of the position, with or without a reasonable accommodation, they will receive an interview for the position. The preference does not guarantee an applicant the job, as positions are filled with the best qualified candidate as determined by the hiring manager.

Learn more about claiming Disability Hiring Preference

PLEASE NOTE: The documentation verifying a person’s eligibility for use of this preference should not be sent along with other application materials to the hiring agency but should be sent directly to OPS. These documents should be scanned and emailed to Gustavo.Victoriano@ks.gov, or can be mailed/delivered in person to:

ATTN: Disability Hiring Preference Coordinator

Office of Personnel Services

Docking State Office Building

915 SW Harrison Ave, Suite 260

Topeka, KS 66612

Equal Employment Opportunity

The State of Kansas is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, political affiliation, disability or any other factor unrelated to the essential functions of the job.

If you wish to identify yourself as a qualified person with a disability under the Americans with Disabilities Act and would like to request an accommodation, please address the request to the agency recruiter.

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