Administrative Business Partner (EMEA Legal & Compliance)

About this role

BlackRock is one of the world’s preeminent asset management firms and a premier provider of global investment management, risk management and advisory services to institutional, intermediary and individual investors around the world. BlackRock offers a range of solutions — from rigorous fundamental and quantitative active management approaches aimed at maximising outperformance to highly efficient indexing strategies designed to gain broad exposure to the world’s capital markets. Our clients can access our investment solutions through a variety of product structures, including individual and institutional separate accounts, mutual funds and other pooled investment vehicles, and the industry-leading iShares® ETFs and index mutual funds.

Job Summary

We are seeking a highly organized and proactive Administrative Professional to support the Litigation & Employment, BlackRock Global Markets Legal and Institutional & Solutions Legal teams within the EMEA Legal & Compliance department. Reporting directly to the EMEA Head of Litigation & Employment, the successful candidate will play a crucial role in ensuring the smooth and efficient operation of these teams. The role demands a keen understanding of the operation of legal & compliance teams within a multi-national organization, and the ability to manage complex tasks with discretion and professionalism.

Key Administrative Duties

• Efficiently manage complex diaries across multiple time zones, maintaining a clean and effective schedule, and ensuring all appointments and meetings are properly scheduled and coordinated.
• Maintain team-work rotas and matter logs, assist with producing board reports, meeting materials, proactively collect/organize agendas for team meetings, assist with onboarding new hires and contractors, and maintain team holiday and absence schedules.
• Assist in the preparation and organization of confidential legal documentation and correspondence.
• Anticipate the needs of the team and ensure that all tasks are completed efficiently and effectively.
• Coordinate travel arrangements, including visas, flights, hotels, and transportation, and ensure that all travel expenses are processed promptly using Concur.
• Maintain and organize digital and physical files for easy access and retrieval
• Support departmental projects and initiatives as directed and assist in the management of departmental budgets and expenses.
• Support the legal billing processes using Counsel Link and act as the primary point of contact between the team, internal departments and external parties.
• Serve as the Organisation Contact for the Solicitors Regulatory Authority and manage the bulk renewal of Practising Certificates for the department’s solicitors qualified in England & Wales.

Knowledge, Experience & Language

• Minimum three years of experience as an administrative professional or similar role, preferably within a legal or compliance setting.
• Excellent organisational skills, with the ability to manage multiple tasks and priorities effectively.
• Strong written and communication skills, with the ability to liaise effectively with internal and external stakeholders.
• Proactive and self-motivated, with the ability to work independently and take initiative.
• Ability to proactively anticipate needs and make sound decisions with minimal direction.
• Absolute discretion and appropriate handling of sensitive information.
• Advanced proficiency in Microsoft Office suite and familiarity of legal document management software.
• Attention to detail and problem-solving skills.
• English fluent or native speaker.
• Energy, enthusiasm and a “can do” attitude are essential.

Our Benefits

To help you stay energized, engaged and inspired, we offer a wide range of employee benefits including: retirement investment and tools designed to help you in building a sound financial future; access to education reimbursement; comprehensive resources to support your physical health and emotional well-being; family support programs; and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our Hybrid Work Model

BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

Additional Information On BlackRock

• Twitter: @blackrock
• LinkedIn: www.linkedin.com/company/blackrock

BlackRock is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to age, disability, race, religion, sex, sexual orientation and other protected characteristics at law.

Our benefits

To help you stay energized, engaged and inspired, we offer a wide range of employee benefits including: retirement investment and tools designed to help you in building a sound financial future; access to education reimbursement; comprehensive resources to support your physical health and emotional well-being; family support programs; and Flexible Time Off (FTO) so you can relax, recharge and be there for the people you care about.

Our hybrid work model

BlackRock’s hybrid work model is designed to enable a culture of collaboration and apprenticeship that enriches the experience of our employees, while supporting flexibility for all. Employees are currently required to work at least 4 days in the office per week, with the flexibility to work from home 1 day a week. Some business groups may require more time in the office due to their roles and responsibilities. We remain focused on increasing the impactful moments that arise when we work together in person – aligned with our commitment to performance and innovation. As a new joiner, you can count on this hybrid model to accelerate your learning and onboarding experience here at BlackRock.

About BlackRock

At BlackRock, we are all connected by one mission: to help more and more people experience financial well-being. Our clients, and the people they serve, are saving for retirement, paying for their children’s educations, buying homes and starting businesses. Their investments also help to strengthen the global economy: support businesses small and large; finance infrastructure projects that connect and power cities; and facilitate innovations that drive progress.

This mission would not be possible without our smartest investment – the one we make in our employees. It’s why we’re dedicated to creating an environment where our colleagues feel welcomed, valued and supported with networks, benefits and development opportunities to help them thrive.

For additional information on BlackRock, please visit @blackrock jobshiringnearme.org Twitter: @blackrock jobshiringnearme.org LinkedIn: www.linkedin.com/company/blackrock

BlackRock is proud to be an Equal Opportunity Employer. We evaluate qualified applicants without regard to age, disability, race, religion, sex, sexual orientation and other protected characteristics at law.

Read Full Description