Administrative Assistant Senior – Brighton Center for Specialty Care

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How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Who We Are

The Brighton Center for Specialty Care is the newest University of Michigan Ambulatory Care facility dedicated to providing high quality health care services for adults and children. The brand new 2-story facility is located at 7500 Challis in Brighton, MI. We are actively seeking compassionate, enthusiastic, and patient-focused individuals who will share in the goal of crafting the ideal experience for our patients, families and employees.

Why Work at Michigan?

You will play an integral role within our institution, and are important to providing the highest quality service to patients and their loved ones. We are eager to assist you in becoming a well-rounded employee and individual, and to help you advance in your career. Don?t hesitate ? join our team today, and help us provide remarkable assistance our patients in the Brighton area!

Why Join Michigan Medicine?

Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 30,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world?s most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good.

What Benefits can you Look Forward to?

• Excellent medical, dental and vision coverage effective on your very first day
• 2:1 Match on retirement savings

Responsibilities*

• You will provide administrative support for the leadership team at Brighton Center for Specialty Care in Brighton, MI.
• You will effectively run the daily electronic calendar of the Medical Director, Administrative Director, Nursing Services Senior Director, and Administrative Managers who need this support; anticipate and resolve conflicts and deadlines. Schedule meetings.
• Throughout the day you will answer, screen, handle and/or route all program business telephone, fax and email communications. Track messages and assist with responses.
• You will word process/format/edit a variety of correspondence and perform document management for manuscripts, abstracts, protocols, grant reviews, presentations, minutes, etc.
• You will process equipment purchases, material transfer agreements, etc.
• You will organize and distribute incoming/outgoing mail.
• You will complete business travel arrangements, including registrations, transportation, lodging, etc., and related external and University forms. Process travel reimbursements.
• Process reimbursement through concur.
• Procurement (purchasing)
• Submit, and track, Request for Temporary Faculty Absence form, FMLA, etc.
• File and maintain faculty and staff documents and records.
• Provide support for all other administrative projects.
• Provide cross coverage within the department for administrative assistants as needed.
• Maintaining/ordering office supplies; copier maintenance; and maintain mailing supplies.
• P-card management and reconciliation.
• Provide daily administrative and office support for other responsibilities of the department as requested.
• Payroll support for biweekly and monthly employees including timesheet management, payroll questions, error reports, corrections, GPR, COVID pay tracking, PTU reports, PTO sell back process, overpayment notifications, repayment agreements and salary transfers.
• HR leave management support including medical, maternity, parental and FMLA leave management
• Tuition support management including tracking, PARs, and request forms
• Vendor liaison for facility issues including AVI, Xerox, Vending, Corrigan, AT&T
• Process and maintain custom print orders for patient education material
• Create UPS shipping labels for patient record requests or pagers taken home by patients
• JTECH pager maintenance including replacement parts and pagers
• AT&T / Cisco phone management
• PSV (license verification)
• Nursing evaluation tracking and notification
• Incident management plan management
• Emergency fan out plan management
• Patient digital signage updates
• Space survey management
• CEU reimbursements
• Process purchase orders for invoices
• Additional duties and responsibilities as assigned.

Required Qualifications*

• Associate or Bachelor?s degree or equivalent combination of education and experience.
• At least 4 years of experience as an administrative assistant.
• Demonstrated ability to prioritize, meet deadlines and produce detailed and accurate work
• Proficient in Microsoft Word, Excel, PowerPoint and Adobe Acrobat and other office applications

Desired Qualifications*

• 5 years of progressively responsible administrative support experience
• Understanding University policies and procedures
• Knowledge of medical terminology.

Work Schedule

This is a full-time position, working mainly between 8:00 AM ? 5:00 PM Monday through Friday.

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

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