Administrative Assistant (Part Time)

We have an excellent opportunity for an Administration Assistant and Social Value Coordinator to join our multi-disciplinary Cardiff office.

Reporting to the Office Manager, you will support all of our departments and office functions on a Part Time basis, 3 days per week as follows:-

• Wednesday 8.30am – 5.15pm
• Thursday 8.30am – 5.15pm
• Friday 8.30am – 4pm.

You can expect a professional, vibrant and fast-paced office environment where everyone pulls together to achieve shared goals. Please note that this is a fully onsite role, in our Cardiff City Centre office.

Core Job Functions

Support the user-experience of every member of staff and visitor to the office with a Friendly and professional reception, including:

• Direction of enquiries and managing issues for our office users;
• Promptly responding to all incoming calls; answering queries, redirecting calls, and messages;
• Manage all post, including signing for deliveries, logging and distribution; plus, outgoing post and courier arrangements;
• Ensure the reception, kitchen and meeting rooms are kept tidy at all times
• Administration and co-ordination of meeting room facilities (including setting up the AV/IT, arranging refreshments and catering if needed) and assisting with event management;
• Administration of our pool car booking system, maintenance bookings and key logs;
• Oversee refreshment provisions and orders for our kitchen and coffee points;
• Order stationery, ensuring key items are held;
• Assist with organising events for the Office, such as but not limited to, quarterly team meetings, workshops and Christmas party
• Support Office Manager with administrative duties as needed on a daily basis and Health & Safety compliance.
• Be the Social Value Co-ordinator for the office which includes being the point of contact both internally and externally for all things social value. This includes, but is not limited to, liaising with external stakeholders on potential projects, garnering staff involvement, organising meetings, and general administration.

Essential

• Excellent verbal communication and interpersonal skills.
• The ability to work well alone, on own initiative and as part of a team
• Effective operating on multiple tasks, under pressure, with good humour.
• Fully competent in the use of Microsoft Office and other associated software (training given)
• Full Clean Drivers license as you will be occasionally required to drive company pool cars

Desirable

• Previous experience in a Front of House, Customer Service or Reception role;
• Experience of working in a busy office environment;
• Qualified First Aider or willingness to be put through a first aid course
• Flexibility to cover reception during periods of absence.

About Stantec

What’s great about the Stantec

As a global design leader with over 31,000 engineers, architects, scientists, and project managers, the Stantec is dedicated to designing with communities in mind. Our diverse expertise allows us to tackle projects of all sizes from complex urban developments to impactful neighbourhood initiatives, while connecting across our worldwide network to support one another and share knowledge. This commitment not only helps the communities we serve to thrive but enriches the growth and experience of our own people.

In the UK and Ireland, our growing team of 4,000 is both agile and influential, able to make a meaningful difference by creating solutions that respect the environment and enhance community value. Whether you’re just starting your career or are an experienced professional, your voice is valued here. Our collaborative culture encourages entrepreneurial thinking, ensuring everyone’s ideas are heard.

Our approach for clients is grounded in the belief that we’re stronger together. By merging Hydrock’s capabilities with Stantec’s multidisciplinary services in buildings, infrastructure, environmental science, energy, and sustainability, we’re uniquely positioned as a major force in the UK market, providing a powerful platform for future growth.

What We Offer:

• Inspiring and supportive colleagues
• Recognition for hard work and career progression
• Opportunities to develop both technical and soft skills
• Competitive starting salary
• Community involvement through “Stantec in the Community” initiatives
• Flexible benefits, including a green car leasing scheme

A Culture of Inclusion and Opportunity

The Stantec champions diversity, equity, and inclusion. As an Equal Opportunity Employer, we’re committed to creating a supportive environment where every employee can perform at their best. Flexibility is essential to our culture, and we aim to accommodate all employees fairly.

We consider all application individually with the required qualifications and knowledge without regard to any of the protected characteristics. We would like to provide everyone with a fair selection, assessment and employment experience so we ask with are made aware of any physical or neurodiverse condition within your application for which appropriate reasonable adjustments can be made by us.

Ready to Take the Next Step?

Once you’ve applied through our careers site, we strive to respond promptly after reviewing your application.

The employer for this position is Hydrock Consultants Ltd, part of the Stantec of companies.

ReqID: 7078

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