Administrative Assistant for Chief Global Health Officer & Chief of Staff – 18.75 hours per week

This position is part-time, offering 18.75 hours per week, spread over 4-5 days. We offer flexible working hours across those days, with the specifics to be discussed on an individual basis.

We create a place where people can grow, be their best, be safe, and feel welcome, valued and included. We offer a competitive salary, an annual bonus based on company performance, healthcare and wellbeing programmes, pension plan membership, and shares and savings programme.

We embrace modern work practises; our Performance with Choice programme offers a hybrid working model, empowering you to find the optimal balance between remote and in-office work.

Discover more about our company wide benefits and life at GSK on our webpage Life at GSK jobshiringnearme.org GSK

Are you seeking a dynamic administrative role that supports senior leadership in a global setting? If so, this Administrative Assistant position could be an exciting opportunity for you.

As an Administrative Support Staff member, you will provide essential support to the Chief Global Health Officer & Chief of Staff. You will also be part of a collaborative team of administrators and Executive Assistants based at GSK’s global headquarters, offering a supportive network and opportunities to engage with various functions across the organization.

In this role, you will:

• Manage diaries and coordinate schedules, including external commitments and travel arrangements.
• Independently handle internal and external correspondence, ensuring timely responses or delegation and tracking actions.
• Escalate queries when necessary and appropriate.
• Work with various GSK systems to manage processes and ensure compliance with policies.
• Handle internal and external calls professionally and with empathy.
• Proactively organize key internal and external meetings as needed.

Join a fast-paced, global environment where you’ll work alongside a team of skilled professionals supporting senior leadership.

Why you?

Basic Qualifications:

We are looking for professionals with these required skills to achieve our goals:

• Proven experience as a senior-level Administrative Assistant or Personal Assistant within a large, complex organization.
• Strong organizational and administrative skills, with the ability to prioritize tasks, meet tight deadlines, and maintain exceptional attention to detail.
• Excellent communication skills, both written and verbal.
• Advanced proficiency in Microsoft Outlook, PowerPoint, Word, and Excel, along with experience using internal and external networks (intranet and internet).
• Global networking, communication, and influencing skills across all levels of the organization and with external partners.
• High level of discretion and sensitivity when handling confidential matters.

Preferred Qualifications:

If you have the following characteristics, it would be a plus:

• Associate degree
• Experience with Concur for travel and expense management
• Experience working within global companies and across diverse cultures
• Knowledge of Spanish, or Italian, or another second language is a plus
• Demonstrated experience providing executive-level administrative support to senior leadership at executive level and their teams, as well as supporting academia through various communication channels (email, phone, and face-to-face interactions)

Closing Date for Applications – 31st October (COB)

Please take a copy of the Job Description, as this will not be available post closure of the advert. 

When applying for this role, please use the ‘cover letter’ of the online application or your CV to describe how you meet the competencies for this role, as outlined in the job requirements above. The information that you have provided in your cover letter and CV will be used to assess your application.

Why GSK?

Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

As an Equal Opportunity Employer, we are open to all talent. In the US, we also adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to neurodiversity, race/ethnicity, colour, national origin, religion, gender, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class*(*US only).

We believe in an agile working culture for all our roles. If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

Should you require any adjustments to our process to assist you in demonstrating your strengths and capabilities contact us on Ukdiversity.recruitment@gsk.com or 0808 234 4391. 

Please note should your enquiry not relate to adjustments, we will not be able to support you through these channels. However, we have created a UK Recruitment FAQ guide. Click the link and scroll to the Careers Section where you will find answers to multiple questions we receive

As you apply, we will ask you to share some personal information which is entirely voluntary. We want to have an opportunity to consider a diverse pool of qualified candidates and this information will assist us in meeting that objective and in understanding how well we are doing against our inclusion and diversity ambitions. We would really appreciate it if you could take a few moments to complete it. Rest assured, Hiring Managers do not have access to this information and we will treat your information confidentially.

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Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, GSK may be required to capture and report expenses GSK incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure GSK’s compliance to all federal and state US Transparency requirements. For more information, please visit GSK’s Transparency Reporting For the Record site.

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