Administrative Assistant 6m Contract

Administrative Assistant

InterSystems Corporation is a privately held software company with a 40-year track record of consistent growth and profitability. We view hiring, developing, and retaining the best people as key to our record of success.

Job Summary:

Provide PA and Administrative support for Senior Management and administrative support on an as-needed basis for other areas of the business.

Job Responsibilities:

• PA support, including arranging internal and external meetings, booking travel, gatekeeping, processing expenses, etc
• General admin support to the teams including organising flight, hotel and taxi bookings through a dedicated travel agency
• Attendance at meetings which require preparation of agendas, collation of reports and the taking of accurate minutes
• Arranging ad-hoc meetings, sometimes off-site, including organising catering
• Raising purchase orders
• Tracking team travel and approval of invoices
• Project support during implementation period including document management, control of project intranet page (SharePoint), minute taking at project reviews
• Reception cover for full time receptionist during breaks/holidays etc. (shared with rest of Administrative Services Group (ASG))
• General support as part of ASG team
• Provide additional cover for other administrative staff during absences or when assisting with specific projects and ad-hoc tasks
• Assist in the organisation/coordination of Company events
• Act on behalf of the team as a liaison between internal departments, offices and customers

Required Skills and Experience:

• Previous Admin/PA experience is essential, preferably in an international company
• Experience of supporting multiple managers
• Knowledge of supporting a Sales team is desirable
• Strong administration, planning and organisational skills
• Good written and oral communication
• Ability to produce accurate and professional written documentation, particularly on MS Word
• Experience using AI-powered productivity tools such as Microsoft 365 Copilot, ChatGPT, or similar platforms to support document creation, data analysis, presentation development, meeting preparation, and administrative workflows.
• Ability to write clear, effective prompts and instructions to generate accurate, relevant, and business-appropriate outputs from AI systems.
• Ability to evaluate, verify, and refine AI-generated content to ensure accuracy, professionalism, confidentiality, and alignment with business requirements.
• Strong understanding of responsible AI usage, including data privacy, information security, and appropriate handling of confidential business information.
• Self-starter who can be proactive and forward thinking but can also react quickly to urgent situations
• Good working knowledge of MS Word, Excel, Outlook, and PowerPoint
• Knowledge of SharePoint advantageous
• Previous project support beneficial
• Ability to multi-task

About InterSystems

InterSystems, a creative data technology provider, delivers a unified foundation for next-generation applications for healthcare, finance, manufacturing, and supply chain customers in more than 80 countries. Our data platforms solve interoperability, speed, and scalability problems for large organizations around the globe to unlock the power of data and allow people to perceive data in imaginative ways. Established in 1978, InterSystems is committed to excellence through its 24×7 support for customers and partners around the world. Privately held and headquartered in Boston, Massachusetts, InterSystems has 38 offices in 28 countries worldwide. For more information, please visit InterSystems.com.

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