Administrative Assistant

Job title:

Administrative Assistant

Company

University of Victoria

Job description

attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.Attention Safari users: This site requires cookies to function. Please click to accept the cookie. Cookies will be used strictly for the functioning of the site.Toggle navigationJob DetailsAdministrative Assistant – (997341.4)Share this job as a link in your status update to LinkedIn.Organizational UnitUniversity of Victoria -> VP Finance and Operations -> Human ResourcesLocationUniversity of Victoria – Victoria, BC V8W 2Y2 CA (Primary)Posting Close Date8 December 2024Please note that positions will close at 4 p.m. on the closing date.FTE0.80Salary Grade$64,629.00 – $71,504.00Additional Posting InformationN/ASalary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.ClassificationSL3Start Date12/16/2024End Date4/4/2026Employee Group:Exempt Support Staff – Term# of Hires Needed1CategoryAdministrative and Support ServicesAbout this OpportunityThe University of Victoria is one of Victoria’s largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.The Human Resources (HR) service delivery model reflects our support of UVic’s goal to be internationally recognized as a university of choice for a diverse community of talented students, faculty and staff by delivering meaningful programs and supportive services that develop, foster and sustain an outstanding workplace. The kind of workplace where we all feel welcome, a part of something bigger and vital, and that we can each make an impact.An employee in this classification is excluded from the bargaining unit as defined in the Labour Relations CodeThe salary range for this position is:

• Recruitment range: $64,629 – $67,486 maximum starting salary is determined through knowledge, experience and internal equity.
• Performance range: starting salary to max of $71,504 is available through annual performance increases.

Job SummaryReporting to the HR Systems and Workforce Analytics Manager, the role supports the smooth and efficient functioning of the office including managing the AVPHR’s schedule, coordinating communications, and providing reception services. The role acts as a point of contact between the AVPHR and other university leaders, students, external stakeholders, and partners. Building and maintaining positive relationships is crucial.

• Provides administrative support to the Associate Vice-President Human Resources.
• Provides administrative support to office operations and projects/initiatives.
• Serves as a first point of contact and support to managers and employees.

Job RequirementsThis position requires a level of education, training, and experience equivalent to at least 3 years of office experience working within a complex organization and with senior leader(s).

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Proficiency in using office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook), OneNote and an appetite and aptitude for learning new software and systems.
• Ability to refine and improve office processes.
• Strong written and verbal communication skills for effective communication with various stakeholders, including students, faculty, staff, and external partners.
• Strong time-management skills and an ability to manage calendars, schedule appointments, coordinate meetings, and keep track of various tasks.
• Attention to detail for accurate documentation, record-keeping, and maintaining the integrity of communications and information.
• Excellent interpersonal skills, interacting with a diverse population of staff, faculty, external partners and visitors
• Flexible team player, willing to adapt to changes and challenges.
• Ability to maintain confidentiality of information related to the organization and its employees.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.Equity and Diversity Statement: UVic is committed to upholding the values of equity, diversity, and inclusion in our living, learning and work environments. In pursuit of our values, we seek members who will work respectfully and constructively with differences and across levels of power. We actively encourage applications from members ofRead our full equity statement here:Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact:

Expected salary

$64629 – 71504 per year

Location

Sedgewick, AB

Job date

Sun, 01 Dec 2024 08:01:11 GMT

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