Administrative Assistant

Job title:

Administrative Assistant

Company

University of Victoria

Job description

attacks. In order to do so, you must have JavaScript enabled in your web browser otherwise this site will fail to work correctly for you. See details of your web browser for how to enable JavaScript.Attention Safari users: This site requires cookies to function. Please click to accept the cookie. Cookies will be used strictly for the functioning of the site.Toggle navigationJob DetailsAdministrative Assistant – (995816.7)Share this job as a link in your status update to LinkedIn.Organizational UnitUniversity of Victoria -> Student Affairs -> Centre for Accessible LearningLocationUniversity of Victoria – Victoria, BC V8W 2Y2 CA (Primary)Posting Close Date24 June 2025Please note that positions will close at 4 p.m. on the closing date.FTE1.0Salary Grade$4,551.00 – $4,720.00Additional Posting Information:N/ASalary posted will be pro-rated based on FTE and achieved as per the collective agreement, if applicable.ClassificationPB8Hours of WorkMonday to Friday, 8:00 am – 4:00 pm or 8:30 am – 4:30 pmEmployee Group:CUPE 951 – Regular# of Hires Needed1CategoryAdministrative and Support ServicesAbout this OpportunityThe University of Victoria is one of Victoria’s largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.Job SummaryStudent Affairs is committed to creating a vibrant and engaging learning community to inspire and enrich the lives of our students in support of the University of Victoria’s vision “to be a university of choice for outstanding students, faculty, and staff from BC, Canada, and around the world”. The Student Affairs portfolio includes Office of the Registrar and Enrolment Management; Wellness, Recreation and Athletics; Campus Engagement; and Student Development and Success.As a unit within the Division of Student Affairs, the Centre for Accessible Learning (CAL) is responsible for providing institutional leadership in the delivery of a comprehensive student-focused accessible learning model and delivers training and education to further the University’s commitment to provide equal access to all academic programs. CAL is a core academic support unit for both students and faculty and contributes to the recruitment and retention of students and fosters services and programs that value academic success, inclusion, accessibility, and universally designed environments.Reporting to the Office Manager, the Administrative Assistant is the first point of contact for CAL, providing knowledgeable, student-centered support to the university community. This role balances front-line service with a range of administrative duties, including managing advisor schedules, processing student documentation, maintaining confidential records, and coordinating accommodation requests. This position also supports student engagement through outreach, orientation sessions, and the Full-Serve Notetaking Program. As a key presence at the front desk, this role navigates challenging situations with empathy and effective de-escalation strategies, contributing to a welcoming and inclusive environment.

Job RequirementsExperience:
This position requires a level of education, training, and experience equivalent to three (3) years’ experience working within a comparable environment, preferably in a post-secondary setting.Knowledge/Skills/Abilities:

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Exceptional administrative skills including meeting and calendar coordination.
• Strong writing and editing skills with experience composing various business communications such as emails, memos, reports and presentations.
• Proficiency with computer applications (i.e., MS-Office Suite, Adobe Create Suite, content management systems).
• Strong interpersonal skills with the ability to build and maintain positive working relationships.
• Ability to navigate sensitive issues in a tactful, diplomatic and trauma-informed way.
• Cultural awareness and sensitivity when dealing with students.
• Demonstrated ability to work independently as well as part of a team.
• Ability to communicate effectively with individuals from diverse backgrounds and tailor communication style for different audiences.
• Excellent organizational skills including attention to detail and time management.
• Experience in maintaining confidential and sensitive information.
• Ability to multi-task and prioritize a large workload with frequent interruptions.
• Ability to solve problems by using judgement, independent thinking and/or analysis.
• Ability to interpret policies and procedures.
• Familiarity with UVic programs, policies, procedures and information systems is considered an asset.

Specialized Knowledge/Education:

• Secondary school graduation or equivalent.
• Experience working with people with disabilities is preferred.

Territory Acknowledgement: We acknowledge and respect the Lək̓ʷəŋən (Songhees and Xʷsepsəm/Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.Equity Statement: UVic is committed to upholding the values of equity, diversity, inclusion and in our living, learning and work environments. In pursuit of our values, we seek members who are eager to actively participate in that shared responsibility. We actively encourage applications from members of .Read our full equity statement here:Accessibility Statement: If you anticipate needing accommodations for any part of the application and hiring process contact:

Expected salary

$4551 – 4720 per month

Location

Sedgewick, AB

Job date

Fri, 20 Jun 2025 01:48:39 GMT

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