Administrative Assistant

Date Posted:

2025-05-13

Country:

United Kingdom

Location:

Rockwell Collins UK Limited, 730 Wharfedale Road, Winnersh, Wokingham, Berkshire, England, RG41 5TP

Position Role Type:

Unspecified

Administrative Assistant

Collins Aerospace, a unit of Raytheon Technologies, is a leader in technologically advanced and intelligent solutions for the global aerospace and defence industry. Created in 2018 by bringing together UTC Aerospace Systems and Rockwell Collins, Collins Aerospace has the capabilities, comprehensive portfolio and expertise to solve customers’ toughest challenges and to meet the demands of a rapidly evolving global market. Every day we imagine ways to make the skies and the spaces we touch smarter, safer and more amazing than ever. Together we chart new journeys, reunite families, and save lives. And we do it all with some of the greatest talent this industry has to offer.

We are Collins Aerospace and we hope you join us as we REDEFINE AEROSPACE.

We are currently seeking an Administrative Assistant to join the team within either our Burgess Hill or Winnersh facilities.

The Administrative Assistant is required to provide administrative support, performing administration activities relating to the day-to-day work of the Senior Manager(s) and Department(s) support.

In addition, to work as a member of the UK Central Administration Team, supporting the wider business, and undertaking travel, purchasing and other ad-hoc administrative duties.

Primary Responsibilities:

• Calendar management: arranging/scheduling/accepting meetings, determining priorities and maintaining multiple calendars.
• Organisation of meetings, including rooms, other resources. Booking refreshments, meeting and greeting visitors on arrival. Attendance at on-site or off-site meetings if required, to take notes/actions.
• Prepare associated expense claims.
• International Travel: book international travel and accommodation, using the Concur online booking tool or via our preferred travel agent, adhering to strict travel security and approval processes, managing multiple reschedules, as they happen.
• Perform and assist with Central Administration Team duties, such as submitting Purchasing requests via our online systems, ensuring correct approvals are obtained, and requests reach the Procurement department in a timely manner.
• Create and maintain appropriate records and filing systems, adhering to company and team guidelines.
• Screen Incoming Calls: handle call or refer to appropriate contacts, working routine matters with our internal and external customers.
• Trade Shows and Exhibitions: may provide occasional support to company presence at trade shows and exhibitions.
• Reception Cover: Occasional support for our Front Reception when required, providing switchboard cover, and dealing with outgoing post.
• Support of meetings including facilitation of briefing documents, minute taking and action tracking
• Internal communications including editing of intranet, e-noticeboards, running All Hands presentations, supporting the internal newsletter, organising staff engagement activities

Key Attributes:

• Communication Skills: Able to establish and maintain effective working relationships with all levels of Collins Aerospace personnel and external contacts.
• Ability to communicate effectively and always provide a high standard of verbal and written work.
• Provides timely information clearly and promptly.
• Listens well and asks for clarification.
• Demonstrates the ability to circulate information through the proper channels and deals with requests and feedback constructively.
• A keenness to learn and contribute.

Basic Qualifications:

• Good written, verbal and numeric skills
• Experience of Word, Excel, PowerPoint, Outlook e-mail systems etc
• Confidentiality
• Good telephone manner
• Organising Business Travel arrangements
• Educated to GCSE level standard or equivalent in English Language and Mathematics

Applicants must have the ability to obtain SC level of security clearance in the UK.

Some of our competitive benefits package includes:

• Flexible working from Day One
• 25 days of vacation
• Competitive pay package
• Company pension plan
• Corporate health insurance
• Career Development Opportunities

Apply now and be part of the team that’s redefining aerospace, every day.

Collins Aerospace, in accordance with our ‘Baseline Security’ requirements, will request from candidates’ evidence of identity, eligibility to work in the UK, and employment and/or education history for up to three years, in relation to certain roles within the business. These relate to positions where access to export-controlled items, (e.g., technical data, hardware, software, and services subject to international trade control laws and regulations) and Collins IT Systems may apply. For further details of the evidence required to apply for Baseline and Security Clearance please refer to the Defence Business Services National Security Vetting (DBS NSV) Agency

RTX adheres to the principles of equal employment. All qualified applications will be given careful consideration without regard to ethnicity, color, religion, gender, sexual orientation or identity, national origin, age, disability, protected veteran status or any other characteristic protected by law.

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