Administrative Assistant

Job title:

Administrative Assistant

Company

Dalhousie University

Job description

The Distributed Medical Education (DME) program provides learners with the opportunity to train, live, and work in diverse rural communities across Nova Scotia, New Brunswick, and Prince Edward Island. Reporting to the Manager, DME,will provide confidential and high-level support of the Distributed Medical Education Office.
Key Responsibilities

• Provides effective administrative support for the Assistant Dean, DME, including day to day email management, developing agendas and background material with significant independence; conducting research, analyzing materials, and producing and/or participating in the development of presentations, reports; preparing meeting summaries, and correspondence.
• Strategically managing the Assistant Dean’s schedule, providing a balance between meeting and office/work time, setting priorities in terms of who and when to book into the calendar, and allowing flexibility for the busy agenda of the Assistant Dean.
• Assist the Manager in organizing and coordinating Rural Week, including scheduling, communication with stakeholders, and logistical support to ensure a successful experience for students and preceptors.
• Interact collaboratively with the Distributed Medical Education Advisors, Director, PGME/UGME office staff, senior administrators, legal teams, other campus units, and external organizations to identify issues, solve problems, and support decision-making.
• Provide administrative support for various committees, including agenda preparation, minute-taking, and follow-up on actions.

NoteThe successful applicant will primarily work remotely, with occasional presence in-person on-campus to meet client needs and operation requirements.Periodic in-person attendance at meetings at locations within Nova Scotia is required.
Required Qualifications

• Business/Administrative Professional program with approximately three to five years of related experience (or equivalent combination of training and experience) is required.
• Excellent written and oral communication skills and organization skills.
• Ability to work independently and meet deadlines while handling multiple priorities.
• Experience and skills in minute taking.
• Proficient computer skills (MS Word, Excel, and Access, Adobe Professional).

Assets

• Knowledge of medical education programs and/or experience in University or academic health care environment.
• Knowledge of One45, Brightspace and Sharepoint.

Job CompetenciesThe successful candidate is expected to demonstrate proficiency in Dalhousie’s core competencies (https://www.dal.ca/dept/leaders.html), in particular:– Respect & Inclusion
– Adaptability
– Knowledge & Thinking Skills
– Communication
– Service
Additional InformationDalhousie University supports a healthy and balanced lifestyle. Our total compensation package includes a defined benefit pension plan, health and dental plans, a health spending account, an employee and family assistance program and a tuition assistance program.
Application Consideration

Bargaining unit employees (NSGEU local 77) are given priority consideration and will be notified on the status of their application following assessment. All other applications will be considered when there is no qualified candidate from the bargaining unit.We sincerely appreciate all applications and note that only candidates selected for an interview will be contacted directly by the hiring department or People and Culture.
Diversity StatementDalhousie University commits to achieving inclusive excellence through continually championing equity, diversity, inclusion, and accessibility. The university encourages applications from Indigenous Peoples of Turtle Island (especially Mi’kmaq), persons of Black/African descent (especially African Nova Scotians), and members of other racialized groups, persons with disabilities, women, persons identifying as members of 2SLGBTQIA+ communities, and all candidates who would contribute to the diversity of our community. In accordance with our Employment Equity Policy, preference will be given in hiring processes to candidates who self-identify as members of one or more of the equity-deserving groups listed above. For more information, including details related to our Employment Equity Policy and Plan and definitions of equity-deserving groups please visitPosting Detail InformationNumber of Vacancies 1
Open Date 04/09/2025
Close Date 04/16/2025
Open Until Filled No
Special Instructions to Applicant
Quick Link for Direct Access to PostingSupplemental QuestionsRequired fields are indicated with an asterisk (*).Documents Needed to ApplyRequired Documents * Résumé / Curriculum Vitae (CV)
Optional Documents * Cover Letter

Expected salary

Location

Halifax, NS

Job date

Fri, 11 Apr 2025 07:08:00 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (hiring-jobs.com) you saw this job posting.