Administrative Assistant

Job title:

Administrative Assistant

Company

University of Toronto

Job description

Date Posted: 12/23/2024
Req ID: 41170
Faculty/Division: University of Toronto Scarborough
Department: UTSC:Ofc of the Vice-Pres & Principal
Campus: University of Toronto Scarborough (UTSC)
Position Number: 00030631Description:About us:The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.This search aligns with the University’s commitment to strategically and proactively promote diversity among our community members ( ). Recognizing that Black, Indigenous, and other Racialized communities have experienced inequities that have developed historically and are ongoing, we strongly welcome and encourage candidates from those communities to apply.Your opportunity:The Office of the Vice-President and Principal supports the priorities and objectives established by the Vice-President & Principal in accordance with the UTSC Strategic Plan, Inspiring Inclusive Excellence, and the University’s Three Priorities. The office oversees the planning of major university and campus-wide events, initiatives and special projects, and is also the primary contact for all aspects of campus protocol related to ceremonies and visits by delegations and dignitaries.Under the general direction of the Executive Assistant, and working closely with staff in the Office of the Vice-President and Principal, the Administrative Assistant provides administration support on special projects, events and assignments as required. The incumbent is responsible for coordinating logistical requirements for small and large meetings including agendas, catering and follow-up as needed. The role requires a high level of professionalism, attention to detail, and critical thinking skills.Your responsibilities will include:

• Coordinating meeting schedules, agendas, materials, action and follow-up items
• Distributing incoming and outgoing mail and deliveries
• Troubleshooting routine equipment repairs
• Writing routine documents and correspondence
• Verifying the accuracy and completeness of documents
• Maintaining information on digital platforms
• Handling sensitive and/or confidential information
• Collating and organizing data for various reports

Essential Qualifications:

• College Diploma (2 years) with business administration courses or acceptable combination of equivalent experience
• Minimum two years related administrative experience, preferably within higher education
• Demonstrated proficiency in MS Office (Word, Excel, PowerPoint, Outlook, OneDrive), Adobe Acrobat, SharePoint, Zoom and Survey Monkey
• Demonstrated experience with website software such as Drupal, and Canva & Publisher (or similar design tools for event invitations, newsletters etc.)
• Experience supporting senior leadership/ management
• Excellent oral and written communication skills
• Strong attention to detail with the ability to process multiple requests and tasks in a timely manner
• Strong interpersonal skills
• Demonstrated ability to take initiative
• Ability to work collaboratively with others
• Applicants are expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment
• Ability to work effectively under pressure and manage multiple tasks within a rapidly changing environment while maintaining a high level of accuracy

To be successful in this role you will be:

• Achievement oriented
• Communicator
• Efficient
• Multi-tasker
• Organized
• Team player

Notes:

• A copy of the full job description is available upon request from the

. * This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto’s
and will require the use of a shared office space.Closing Date: 01/17/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget – Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 07 — $59,172. with an annual step progression to a maximum of $75,673. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Lived Experience StatementCandidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.As part of your application, you will be asked to complete a brief Diversity Survey. This survey is voluntary. Any information directly related to you is confidential and cannot be accessed by search committees or human resources staff. Results will be aggregated for institutional planning purposes. For more information, please see .Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission.The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.If you require any accommodations at any point during the application and hiring process, please contact .

Expected salary

$59172 per year

Location

Toronto, ON

Job date

Wed, 25 Dec 2024 07:23:50 GMT

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