Accounting Clerk (18 Month Contract)

Job title:

Accounting Clerk (18 Month Contract)

Company

Recruiting in Motion

Job description

Position Title: Accounting ClerkContract Duration: 18 MonthsLocation: Ottawa, OntarioWork Model: OnsiteAdditional Notes:Are you a detail-driven accounting professional who thrives in a fast-paced, project-based environment? Do you enjoy rolling up your sleeves and diving into both the big picture and the nitty-gritty of financial operations? Our client is looking for an Accounting Clerk to cover a maternity leave until January 2027 and keep their accounting engine running smoothly and accurately.In this role, you will support the day-to-day financial operations of our business—from invoicing clients and paying vendors to supporting project managers with cost tracking and budget monitoring. You will play a key part in ensuring our numbers are not only accurate but also support smart decision-making across the company.Responsibilities Include:Accounts Receivable & Collections

• Generate timely customer invoices and apply payments with precision
• Reconcile accounts and resolve discrepancies efficiently
• Manage collections tactfully and maintain strong client relationships
• Maintain accurate customer billing records and respond to inquiries

Accounts Payable & Vendor Relations

• Process vendor invoices and payments via checks, EFT, or credit card
• Reconcile statements, investigate issues, and ensure on-time payments
• Maintain up-to-date vendor records and support month-end procedures
• Respond to internal and external invoice/payment queries professionally

Project Accounting Support

• Monitor and track project budgets and actual costs
• Work closely with engineers and project managers to support billing and reporting
• Ensure financial compliance throughout the life of each project
• Assist with invoicing tied to milestones and deliverables

General Accounting & Admin Support

• Reconcile bank statements and general ledgers
• Assist with month-end and year-end close processes
• Maintain well-organized financial records and documentation
• Use accounting software (experience with [insert software name if applicable) to manage data and generate reports
• Support the Financial Assistant with administrative and backup tasks

The ideal candidate will bring a minimum of 2 years of experience in accounting, with a solid understanding of working in a project-based environment. Experience in a smaller office setting would be beneficial, but what’s most important is the ability to manage a high volume of transactions with precision and consistency. You are computer-savvy, eager to learn new systems, and not intimidated by evolving software applications. This is a busy, fast-paced office, so the ability to juggle multiple priorities and adapt to shifting demands is key. You are a team player who handles client interactions with professionalism and courtesy, particularly when addressing payment-related matters. Strong problem-solving skills, exceptional attention to detail, and clear, professional communication—both written and verbal—are essential to your success in this role. Bilingualism in English and French is an asset, and a diploma in Accounting or Office Administration is highly desirable. Candidates must be willing to work on site in the east end of Ottawa.

What will make you stand out:

• Experience with project-based accounting in an engineering, construction, or professional services firm, with a strong understanding of billing based on milestones and budgets.
• Proficiency in accounting software and Microsoft Excel, with a demonstrated ability to quickly learn and adapt to new digital tools and systems.
• Proven ability to manage high transaction volumes while maintaining accuracy, organization, and timely processing under tight deadlines.
• Strong interpersonal skills, allowing for effective communication with clients, vendors, and internal teams in both official languages.

Interested candidates are encouraged to reach out to Britt atAt Recruiting in Motion, we may leverage AI-powered tools in our recruitment process. AI will never reach out to our candidates directly. For personalized assistance or more details on our recruitment process, please contact our hiring team.

Expected salary

Location

Ottawa, ON

Job date

Sun, 15 Jun 2025 04:31:56 GMT

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