2025 Legislative Session Remote Meeting Coordinator – short term

2025 Legislative Session Remote Meeting Coordinator – short term – (24143023) 

This short term non-partisan session position provides remote meeting support for all legislative meetings and other meetings held in the Capitol that are fully remote or hybrid. The RMC works with the Audio/Video team to assure remote functionality is set up and tested prior to the start of the meeting and then assists members of the legislature and public participants to take part in the meeting. The Remote Meeting Coordinator is assigned to support specific committees depending on availability and dates/times of committee meetings. This position works closely with the Legislative Staff leading each committee to know which members will be participating remotely and any public who may also participate on a given day. While training will be provided, this position must understand and adhere to the decorum and rules of order for running legislative committee meetings. Timeliness and dependability are essential, as Remote Meeting Coordinators will need to help begin and end each meeting.

This position works on an as-needed basis – hours vary from 20 – 40 a week depending on committees assigned. As Committee meetings and other events are scheduled, the available hours are then filled. The Remote Meeting Manager works with staff to get the hours and schedule they request.

This position works within the Zoom platform to keep remote participation operating smoothly and supports the interactions of the Committee Chair, Members and Staff with participants joining via Zoom. The Remote Meeting Coordinator also works closely with the Office of Information Services staff to troubleshoot and resolve any technical issues that may arise with remote meeting participants.

Remote Meeting Operations:

• Serve as the point-of-contact for the Committee Chair, Members and Staff with any questions regarding Zoom.
• Understand and adhere to the decorum and rules of order for participating in Legislative Committee Meetings.
• Escalate any technical questions or concerns to the appropriate person for resolution.
• Follow-up with users to ensure problems are adequately resolved.
• Work closely with the other legislative staff who support meetings such as the secretary and Researcher to ensure meeting room AV equipment is operating properly at the start of each meeting
• Serve as a point-of-contact for initial questions related to Zoom
• Work with OLIS staff to trouble-shoot Zoom issues before and during meetings or events.

KNOWLEDGE, SKILLS AND ABILITIES:

General knowledge of computers and software

General knowledge of Zoom

General knowledge of standard office equipment

Ability to use, and adapt to new features of, computers, software, and standard office equipment.

Ability to speak confidently in front of a video camera to a legislative committee

Ability to take direction from supervisors.

Ability to work with a team

Ability to communicate and perform effectively and diplomatically with personal contacts.

Ability to analyze information and make sound judgments.

Experience with public meeting forums. Experience with Zoom and other video conference technology preferred.

Training will be sometime mid December and then session begins January 6, 2025.

This is a remote position but the employee must reside in Montana. 

Requirements for at home computer are that it has Windows 10 and reliable internet that can support video capabilities.

This position is open until filled but screening will begin mid November.

Applicant Pool Statement: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment: Not Applicable 

Salary: $

22.62 – 22.62 Hourly 

Telework Eligibility: Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.) Benefits Package Eligibility: Retirement Plan Optional 

Number of Openings

: 7 Employee Status: Short Term Recurring Schedule: Variable 

Job Type

: Standard 

Shift

: Day Job 

Travel

: No 

Primary Location

: Helena 

Agency: Legislative Branch Union: 000 – None 

Posting Date

: Nov 8, 2024, 7:11:25 PM 

Closing Date (based on your computer’s timezone)

: Ongoing 

Required Application Materials: Resume 

Contact Name: Kelly DaSilva jobshiringnearme.org Contact Email: leghr@legmt.gov jobshiringnearme.org Contact Phone: 4064443230 The State of Montana has a decentralized human resources (HR) system. Each agency is responsible for its own recruitment and selection. Anyone who needs a reasonable accommodation in the application or hiring process should contact the agency’s HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.

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