1 Job Description – Receptionist & Office Assistant

Job title:

1 Job Description – Receptionist & Office Assistant

Company

Robert Half

Job description

We are offering an exciting opportunity for a Receptionist & Office Administrator to join our financial Services client in the heart of Toronto. The role involves a variety of responsibilities, including front desk management, coordinating meetings, handling financial and administrative tasks,, communication management, and operational duties.
The Receptionist & Office Administrator role is a 4 day a week position, Monday – Thursday.

• Warmly greet visitors, clients, and employees, maintaining a professional demeanor at all times.
• Provide administrative support by handling mail distribution, courier services, and incoming packages.
• Assist with scheduling meetings, meeting room calendar managing, as well as preparing and organizing materials and equipment for meetings and events.
• Monitor and restock office and kitchen as well as assisting with event logistics, including food orders, for internal and external meetings
• Support desk moves, office renovations, and new hire workspace setups
• Process expense reports while tracking and reconciling receipts
• Process invoices, prepare cheque runs, and maintain vendor communication
• Foster clear communication between visitors, clients, and internal teams, addressing queries with accurate information, or escalating them to relevant personnel when necessary.
• Monitor and manage office supplies, ensuring adequate inventory at all times.
• Collaborate with facilities or building management for maintenance and operational needs.

• 2 plus years of relevant experience
• Professional demeanor and a service-oriented attitude
• Self-starter with a superior attention to detail
• Exceptionally well organized with the ability to juggle changing demands, and work in a fast-paced, team-oriented environment
• Self-starter with excellent communication skills
• Proficiency in Microsoft Excel and Microsoft Word

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.Only job postings for jobs located in Quebec appear in French.© 2025 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.Robert HalfRobert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting,…

Expected salary

Location

Toronto, ON

Job date

Sun, 12 Jan 2025 23:11:02 GMT

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