Project Co-ordinator – March

About the role

An exciting opportunity for a Project Co-ordinator to join Balfour Beatty within the Regional Civils business unit working at the Middle Level Commissioners Site Office in March, Cambridgeshire.

What you’ll be doing

As a Project Co-ordinator within Balfour Beatty, you will:

• Manage team sharepoint, ensuring it is up to date
• Manage all appropriate correspondence.
• Maintain accurate and secure paper based / electronic filing systems as directed
• Maintain full confidentiality of sensitive business issues
• Perform ad hoc confidential project work
• Support gathering of project management internal and external reports
• Organising governance meetings, taking minutes and actions
• Prepare governance packs and / or progress documents as directed
• Undertake a full range of administrative duties to ensure an efficient service is delivered to allocated team
• Produce communications for our clients and other stakeholders
• Ensure a relentless focus on Zero Harm and contribute towards observation and other KPIs
• Support with any induction duties
• Support our Building New Futures and Sustainability road map, taking a lead on community engagement inline with our Social Value Commitments
• Support the work of others during periods of absence or unexpected high volumes of work activity
• Ensure that the project team are notified of all potential opportunities and financial, specification and time risks
• Support in arranging risk review workshops
• Arrange and attend external team meetings/conferences, take minutes where required, and ensure appropriate facilities are organised
• Arrange travel and accommodation arrangements in accordance with Policy for optimum cost saving
• Ensure correct and current templates are used when creating documents
• Undertake multi diary management and plan schedules in diaries to optimise the working time of allocated team
• Arrange governance meetings inline with the reporting calendar
• Prepare and track personal expenses and other ancillary expenditure
• Be fully conversant in O365 to produce a range of spread sheets, documents and presentations as required
• Support other team members to ensure we are following our Digital Delivery

Who we’re looking for

The following qualities/experience are essential:

• Secretarial and/or administrative experience
• Highly organised and able to work on own initiative
• Able to communicate effectively both verbal and written with all levels of the organisation
• Has experience in working as part of a team and has a desire to help the team succeed
• Experience of working on a variety of project types in a similar role
• Proficient on O365 and Project Control Software
• Holds a current driving license
• Knowledge of the construction industry

Why work for us

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more…

About us

With a strong track record of delivery, our civils teams connect communities through infrastructure projects in the highways, public realm, rail, flood and coastal defence, and industrial sectors across England and Wales.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

We are a Gold Award holder in the Ministry of Defence ‘Employer Recognition Scheme’ and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: [email protected]

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