Personal Assistant

Job title:

Personal Assistant

Company

Lily Shippen

Job description

Personal Assistant to the Legal Director (Permanent) – Salford | Salary: Up to £36,000A brilliant opportunity has arisen for a Personal Assistant to join a friendly, reputable, and forward-thinking organisation based in Salford on a permanent basis. This role will support the Legal Director and wider Legal team. Ideally, the successful candidate will have experience either working within a law firm or within the legal department of another organisation; however, those without a legal background will still be considered.You will be able to work from home one day per week, with ad hoc travel to regional offices when required.Duties will include:

• Acting as a right hand to the Legal Director, supporting them to lead the business’ Legal function, including full delegated diary management.
• Forming a close, trusting working relationship to ensure full visibility of incoming mail and acting upon this promptly in the agreed way.
• Liaising with the parent company’s Legal, Commercial, Insurance, and CoSec teams on live matters as needed.
• Assisting with preparing Board reports and PowerPoint presentations.
• Oversight and management of the shared legal mailbox, including removing duplicate emails and maintaining the filing structure.
• Acting as a liaison and gateway between the in-house Legal Team and various internal teams and external legal firms.
• General housekeeping, including annual renewal of solicitors’ practising certificates and CPD hours tracking.
• Undertaking typical administrative tasks, including diary management, scheduling of internal and external meetings, room bookings, travel arrangements between offices, expenses management, and document and presentation preparation and formatting.
• Assisting the Legal Team in arranging internal training sessions across all offices, liaising with external lawyer presenters where appropriate, coordinating diaries, room bookings, travel arrangements, and organising materials. Taking overall responsibility for event organisation and seeking attendee feedback.
• Maintaining and supporting various systems used by the Legal team to monitor budgets, performance, and observance of protocols and processes, while actively engaging with the team to identify new systems and improvements required.
• Providing backup support for time-sensitive front of house requirements, including incoming calls, visitor arrivals, and meeting room setup in the absence of front of house staff.
• Working as part of a team with other PAs in the office to ensure visitors and colleagues’ needs are covered when usual support staff colleagues are absent.
• Maintaining knowledge of meeting room connectivity and assisting with troubleshooting in the absence of front of house staff.
• Updating and maintaining an organised electronic legal filing system on behalf of the team.
• Performing ad hoc team assistance as required.

Person Specification:

• Knowledge of Microsoft Office 365 suite.
• Proactive with the ability to use initiative.
• Ability to work autonomously.
• Ability to work as part of a small team.
• Professional, friendly, polite, and approachable personality with a positive, can-do attitude.
• Well organised with the ability to remain calm under pressure.
• Experience in supporting at a senior level.
• Ability to communicate clearly and effectively in an assertive, professional manner with varying seniorities.
• Previous property/legal experience preferred.
• Experience of producing and collating lengthy documents.

This is an excellent opportunity to work for a company with a fantastic culture that has been recognised as a Great Place To Work.Lily Shippen’s business support team are experts in recruiting top secretarial, office administration, and business support talent, including Personal Assistants, Executive Assistants, Office Managers, and Chief of Staff roles. We recruit roles in Salford, London, Manchester, Leeds, Birmingham, Liverpool, Bristol, Sheffield, and beyond. Our recruitment services also encompass a broad range of HR positions, ensuring that whether you’re looking to hire an Executive Assistant or an Office Manager, Lily Shippen is your trusted partner in finding top-tier talent.

Expected salary

£30000 – 36000 per year

Location

Manchester

Job date

Wed, 06 Nov 2024 04:26:14 GMT

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