Executive Assistant (1 Year FTC)

Job title:

Executive Assistant (1 Year FTC)

Company

Lily Shippen

Job description

Executive AssistantSalary: £55,000- £75,000 per annumContract Type: 1-Year Contract (Maternity Cover)Location: London (In-office, Monday-Thursday with optional WFH on Fridays)Our client, a leading consultancy based in London, is looking for an experienced Executive Assistant to support one of the firm’s Managing Partners. This is a 1-year contract role to cover maternity leave, offering the chance to make a significant impact within a dynamic and fast-paced environment. This in-office role requires a dedicated professional who can ensure smooth operations while meeting high standards of support for senior leadership. The role will commence in January 2025. Candidates must have G-Suite experience to be considered for this role.About the Role:
As an Executive Assistant, you will anticipate and respond to the needs of the Managing Partner, managing both administrative and operational tasks to help them stay focused on strategic priorities. This role requires a proactive, solutions-oriented individual who can juggle competing priorities, adapt to a fast-paced environment, and work seamlessly with cross-functional teams. Strong project management skills, sound business judgment, and excellent written communication abilities are essential.Key Responsibilities:

• Handle high-volume calendar management, travel arrangements, and expense reports. Ensure timely and strategic time management for the Partner, handle important documents, and host guests as needed. Manage any overlapping personal commitments.
• Provide flexible support to other Partners, teams, and initiatives, stepping in on projects or events and covering for other administrative staff as needed.
• Plan, manage, and execute team offsites, celebrations, events, and activities, overseeing event budgets and ensuring smooth execution.
• Coordinate with external partners, guests, and companies on behalf of the Partner to manage scheduling, appointments, and any special requests.
• Assist with the day-to-day running of the office, including lunch orders, meeting setups, and liaising with facilities management to maintain a functional office environment.
• Handle multiple work streams effectively, ensuring quality and timely responses to requests. Minimal out-of-hours support may be needed.

Candidate Profile:

• Minimum Requirements: 6+ years of administrative support experience, with 3+ years directly supporting C-Suite executives. Demonstrated confidentiality, discretion, and proactive problem-solving abilities.
• Preferred Skills: Advanced calendar and travel management, event planning, and written/verbal communication skills. Familiarity with GSuite and Concur.
• Experience in venture capital or startups is beneficial.

Additional Detail:

• Competitive salary between £55,000- £75,000 per annum, based on experience.
• Additional completion bonus.
• Benefits.
• Opportunity to work within a collaborative, high-impact team at a leading consultancy.

Lily Shippen – Expert Recruitment Agency for Executive Assistant, PA, and Business Support Roles in London and the UK.Lily Shippen specialises in recruiting high-calibre business support professionals, including Executive Assistants, PAs, and Executive Business Partners for top-tier organisations in London and nationwide. Our team connects exceptional talent with dynamic businesses, offering recruitment solutions for temporary, permanent, and fixed-term contract roles. Whether you’re hiring for executive support in London or seeking an EBP for a global consultancy, Lily Shippen is your trusted partner in finding skilled and reliable professionals.

Expected salary

£55000 – 75000 per year

Location

London

Job date

Sat, 12 Oct 2024 22:44:07 GMT

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