Paralegal

Job title:

Paralegal

Company

Browns Recruitment Consultancy

Job description

Residential Conveyancing ParalegalWe’re currently hiring a Solicitor/Legal Executive to join our expanding Private Client team. In this role, you’ll play an essential part in delivering exceptional service to our clients, understanding their needs, and contributing to our firm’s esteemed reputation as a leading law firm dedicated to providing unparalleled service.Specific Conveyancing Roles

• Dealing with calls from clients, solicitors and agents where possible
• Providing quotes and taking client’s instructions and dealing with the

opening of files

• Dealing with the return of client’s initial instruction form and

carrying out all necessary ID and Money Laundering checks and
making further enquiries with clients where necessary

• Obtaining redemption figures and deeds
• Obtaining title documentation from Land Registry
• Preparing contract documentation and issuing contracts
• Applying for searches and thereafter reporting on searches
• Dealing with additional enquiries on the sale
• Willing to learn and receive full training in due course to report on

Freehold purchases and possibly Leasehold purchase transactions
and raising additional enquiries

• Dealing with replies to enquiries on purchase transactions
• Reporting to client on Mortgage
• Dealing with exchange of contracts
• Carrying out all aspects of administration following exchange of

contracts including sending Memorandums of Exchange, obtaining
final redemption figures, sending Certificate of Title, applying for
pre-completion searches, preparing final completion statements,
preparing accounting slips for completion, liaising with clients,
solicitors and agents on completion

• Maintaining diaries for completion and registration and complying

with all deadlines

• Sending all necessary correspondence on completion
• Making SDLT applications online on completion
• Dealing with registration of title at Land Registry

2024TypingFast, accurate typing mainly opening files on the Case Management system
with some copy typing producing correspondence, draft documents and
engrossments. All typing to be spell checked and proof read prior to
passing to Fee Earner. Typing to be produced in order given unless
instructed otherwise.Case ManagementFully utilise the Case Management system when typing correspondence,
telephone notes etc.TelephonesAnswer the telephone promptly in a professional manner, being polite and
helpful at all times. Aim to assist calls of a general nature on your Fee
Earner’s files.
Ensure messages are recorded with clients name, telephone number, date
and time and when possible, details of the query raised. Be realistic in call
back options.
Liaise with fee earner as to system regarding direct dial numbers on
correspondence and process for taking calls from Reception.
If appropriate type telephone message and place on file.Client ContactAttending clients on behalf of Fee Earner in reception and on the telephone
for routine matters such as making appointments/collecting documents. If
appropriate offer the client the use of the interview rooms.File AdministrationWhere applicable and at the request of the Fee Earner write to clients to
confirm appointments, book interview room and set up new file.
Undertake such work on the file as may be directed by the Fee Earner.
Filing should be undertaken at the request of your Fee Earner. During a Fee
Earners holiday arrange for all incoming/outgoing post to be matched with
file and left on Fee Earners desk for their return. All correspondence during
a Fee Earners holiday should be attached to the inside of the file and the
Fee Earner will complete filing upon their return.When requested by Fee Earner, open files on the Practice Database and
when necessary retrieve archived paper/electronic files.
Collect cheques from Accounts Department/Branch Manager, bank and
mark files. When required, request cheques using appropriate forms.
Archive both completed paper and electronic files on a regular basis.Compliance1. To comply at all times with relevant Professional Obligations so far as
they relate to your role as a Paralegal including those laid down from
time to time by:-
i) The Solicitors Regulation Authority
ii) The Financial Conduct Authority
2. To comply at all times with the Solicitors’ Accounts Rules and if aware
that your actions may have breached these Rules to notify the COFA to
this effect without delay.
3. To be aware of your obligations under the Solicitors Regulation
Authority Codes of Conduct, to seek to comply with those obligations
and if aware that your actions may have breached the Codes to notify
the COLP to this effect without delay.
4. To comply with the Firm’s Money Laundering Policy/Data Protection
Policy so far as they relate to your role as a Paralegal.Other DutiesGeneral office administration duties such as photocopying and collecting
stationary, obtaining files, Deeds and assisting the Department with all
administrative duties.
To undertake any other administration duties at the request of Fee Earners,
Team Leader, Branch Manager or Business Head.
To ensure compliance with the Firm’s Quality StandardsIf you are interested please submit your CV to Tanya Browns Recruitment Group as directed.

Expected salary

£20000 – 30000 per year

Location

Southampton

Job date

Sun, 06 Oct 2024 02:00:32 GMT

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