Executive Personal Assistant

Vacancy: Personal Assistant, Supporting Two Members of the Clean Air Leadership Team

Location: UK – Royston, Hertfordshire

As a Personal Assistant you will provide a comprehensive, confidential and professional end to end administration support to two members of the Clean Air Leadership Team. You will work closely with the other members of the Clean Air PA Team, under the guidance of the Executive Assistant to the Clean Air CEO.

Our Clean Air sector excels in sustainable technology. We use our scientific know-how to create innovative products that play a crucial part in reducing harmful emissions and improving air quality, helping our customers meet legislative requirements globally. Governments and consumers are increasingly concerned about air quality, with regulations and legislation tightening. Our Clean Air sector helps meet these challenges, helping to effectively and efficiently reduce emissions from vehicles and other sources. As a supplier of one third of catalysts into the automotive industry globally, we are playing our part in creating a future for tomorrow.

Your responsibilities:

• Communicate directly and on behalf of the Clean Air Directors, building strong, positive relationships with their internal and external stakeholders.
• Working well in a collaborative team environment with the other Clean Air PA’s, the wider EA’s and Admins throughout JM, always happy and willing to support them where necessary.
• Assist the Clean Air Directors and their teams with daily administrative duties, completing a broad variety of administrative tasks that include ,but not limited to, managing active complex calendars; completing expense reports; invoicing/receipting via SAP, composing and preparing correspondences; arranging complex and detailed travel plans, itineraries and agendas, organising team events and conferences, compiling documents for meetings and other adhoc duties.
• Plan, coordinate and ensure the Clean Air Directors schedules is followed and respected and provide “gatekeeper” and “gateway” role, pro-actively keeping on top of diary clashes and managing their time effectively and efficiently to give them a healthy balance between calls, emails and 1-1 time with their teams.
• Prepare and administer meeting documentation and materials, ensuring quality of inputs prior to meetings, supporting structured agendas, and, where required, produce and distribute minutes and post-meeting material
• Prepare accurate, high quality external and internal correspondence, prepare reports and presentations
• Arrange for relevant travel bookings and visa applications (where necessary), ensuring itineraries are time efficient and cost effective and reconcile expense reports

Requirements for the role:

• Excellent administration experience supporting multiple directors within a similar working environment 
• Demonstrable experience of complex diary and travel management for multiple directors 
• Have advanced knowledge of Microsoft Word, Outlook, Excel and PowerPoint 
• Detail orientated and the ability to work to high work standards.
• Working within a team, and proven ability to plan, organize and to deliver high quality outputs within deadlines
• Excellent communication skills both written and verbal.
• Autonomy, and proven ability to plan, organize and to deliver high quality outputs within deadlines you will be confident, efficient and approachable with the ability to remain calm under pressure.
• A positive, can-do attitude
• Happy and willing to embrace the JM values and culture.

How you will be rewarded:

We offer a competitive compensation and benefits package including bonus, excellent pension contributions and 25 days annual leave (varies for shift-based roles and locations).

At JM, an inclusive culture is integral to our values and ambitions for the future. We are committed to ensuring that everyone can bring their full self to work and thrive in their career. Welcoming everyone to JM, regardless of their unique characteristics, experiences or thoughts allows us to bring many different voices and experiences together to tackle the world’s biggest challenges. Being truly inclusive means that all colleagues feel valued for their differences, views and contributions, and feel a sense of belonging at JM.

Johnson Matthey is open for discussion on part time, job share and flexible working patterns.

Closing date for applications: This job advertisement will be posted for a minimum of 2 weeks; early application is advised.

For any queries or should you have any accessibility requirements, please contact [email protected] who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process.

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How to apply:

If you have the necessary skills and experience to join our team, please apply online. For any queries or should you require any reasonable adjustments to support your application please let your recruiter know when they contact you.

If you are already a Johnson Matthey Employee, please visit the internal careers site to apply: Find Jobs – Workday (myworkday.com)

All applications are carefully considered and your details will be stored on our secure Application Management System. This is used throughout Johnson Matthey for the selection of suitable candidates for our vacancies as they arise. Johnson Matthey respects your privacy and is committed to protecting your personal information. For more information about how your personal data is used please view our privacy notice: Johnson Matthey Privacy Notice

You will be contacted by the Johnson Matthey Talent Acquisition team once your details have been reviewed. Please allow four weeks from the closing date to allow for screening to take place.

We appreciate the time and effort taken in completing an application.

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Johnson Matthey Plc is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, marriage or civil partnership, pregnancy or maternity, religion or belief.

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